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I/WE understand
the Event Postponement Policy and have not
purchased Event Cancellation, Damage and
Weather Insurance. Pursuant to the
terms of the AGREEMENT between the parties under the terms and
conditions for cancellation provided therein, I/WE hereby give notice of
CANCELLATION of:
CHECK THE
APPROPRIATE LINE:
( ) the
entire AGREEMENT
( ) the
following items and/or services contained in the AGREEMENT as listed
below:
PLACE
CANCELLED ITEM DESCRIPTIONS BELOW (WHEN APPLICABLE):
I/WE (the
"USER") understand that contracts once signed are not to be cancelled
but if such should I/WE determine such is necessary for any reason
whatsoever, I/WE agree to the following
cancellation fees/restocking fees shall apply and be applicable to the
cancelled portions of the agreement:
CUSTOM ITEMS are
props, decor and special order items.
FOR EVENT
ORDERS UNDER $5,000: If
cancellation notice is submitted more than 60-days in advance of the
event date, 20% of the total amount cancelled; if cancellation notice is submitted 31-60 days in
advance of the event date, 25% of the total amount cancelled PLUS
50% of CUSTOM ITEMS and all transfer costs (if incurred); if cancellation notice submitted 15-30
days in advance of the event date, 30% of the total amount cancelled
PLUS 100% of CUSTOM ITEMS and all transfer costs (if incurred); or if cancellation notice
submitted less than 15-days in advance of the event date but before
the equipment leaves the warehouse for the event, 40% of the total
amount cancelled PLUS 100% of CUSTOM ITEMS and all transfer costs
(if incurred).
FOR EVENT
ORDERS $5,000-$10,000: If
cancellation notice is submitted more than 60-days in advance of the
event date, 25% of the total amount cancelled; if cancellation notice is submitted 31-60 days in
advance of the event date, 30% of the total amount cancelled PLUS
50% of CUSTOM ITEMS and all transfer costs (if incurred); if cancellation notice submitted 15-30
days in advance of the event date, 35% of the total amount cancelled
PLUS 100% of CUSTOM ITEMS and all transfer costs (if incurred); or if cancellation notice
submitted less than 15-days in advance of the date but before
the equipment leaves the warehouse for the event, 45% of the total
amount cancelled PLUS 100% of CUSTOM ITEMS and all transfer costs
(if incurred).
FOR EVENT
ORDERS OVER $10,000: If
cancellation notice is submitted more than 60-days in advance of the
event date, 30% of the total amount cancelled; if cancellation notice is submitted 31-60 days in
advance of the event date, 35% of the total amount cancelled PLUS
50% of CUSTOM ITEMS and all transfer costs (if incurred); if cancellation notice submitted 15-30
days in advance of the event date, 40% of the total amount cancelled
PLUS 100% of CUSTOM ITEMS and all transfer costs (if incurred); or if cancellation notice
submitted less than 15-days in advance of the event date but before
the equipment leaves the warehouse for the event, 50% of the total
amount cancelled PLUS 100% of CUSTOM ITEMS and all transfer costs
(if incurred).
UPON
EQUIPMENT OR STAFF LEAVING THE WAREHOUSE for your event, the Event
Order is generally not cancellable and the first 15-days (or your
entire event if scheduled for less than 15 days) are 65% earned plus
100% of custom items, transfer delivery & labor costs are earned,
all
without regard to actual use or services rendered. The date
equipment or staff leaves the warehouse may be
a number of days before the EVENT DATE depending upon days needed
for setup or transfer of equipment. You may cancel any days
remaining AFTER 15-DAYS from the date you submit your cancellation
under the terms above (for the purpose of this policy any of those
remaining event dates shall be considered separate events). You may
want to take advantage of the Event
Postponement Policy or Event
Cancellation Insurance.
IF YOU FAIL
TO PROVIDE FULL SITE ACCESS (including properly sized elevators,
stairways, doorways, gates and entries) equipment that can not be
properly placed will be cancelled and the cancellation fee(s) shall
apply, regardless of use. USER is solely responsible for the site,
for access to it and for assuring the equipment they have requested
will fit without interferences.
CONTRACTS
SIGNED LESS THAN 10-DAYS IN ADVANCE are generally not cancellable
for any reason once place due to the preparation work and overtime
required. Delivery is on a "best efforts basis" for these late
events. Late delivery is only adjustable by pro-rated future event
credit once any item leaves the warehouse.
FOR
MULTI-YEAR ORDERS: Cancellation of a multi-year contract before the
final year of the contract has begun shall have an additional 5
percentage points added not to exceed 100% on the total amount
cancelled (for example: a 20% fee will increase to 25%, a 33% fee to
38%, etc.).
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TABLE OF DAYS
OF ADVANCE NOTICE AND
APPLICABLE CANCELLATION/RESTOCKING FEES |
|
EVENT ORDER
UNDER $5,000: |
EVENT ORDER
$5,000-$10,000: |
EVENT ORDER
OVER $10,000: |
|
60 days +: |
20% |
60-days +: |
25% |
60-days +: |
30% |
|
31-60 days: |
25% |
31-60 days: |
30% |
31-60 days: |
35% |
|
15-30 days: |
30%
(1) |
15-30 days: |
35%
(1) |
15-30 days: |
40%
(1) |
|
under 15 days: |
40%
(2) |
under 15 days: |
45%
(2) |
under 15
days: |
50%
(2) |
|
Once
equipment of staff leaves warehouse for event: |
65%
(3) |
|
Multi-year agreements in other than last year; additional: |
5% |
|
(1)
PLUS
50% of CUSTOM ITEMS and all transfer costs (if incurred).
(2)
PLUS 100% of CUSTOM ITEMS and all transfer costs (if
incurred).
(3)
Plus 100% of custom items, transfer delivery & labor costs.
Special allowances apply for events over 15-days. |
I/WE UNDERSTAND
that for multi-event and/or year contracts, each event agreed to in the
contract shall be considered separately when determining its
cancellation fee and the total fee for all events shall be paid
immediately. Further, the cancellation of one event in a contract shall
require the cancellation (and payment of cancellation fees) for all
subsequent events in the contract.
I/WE UNDERSTAND NO
cancellation shall be effective until we complete, sign, return this
form by fax and that no verbal or other form of communication or
cancellation shall be
acceptable. WE UNDERSTAND all costs shall continue to accrue until this form
is returned and I/WE AGREE this cancellation shall be effective as of the
date receipt of this FORM-CC is confirmed by PROVIDER. I/WE AGREE it shall
be MY/OUR responsibility to notify PROVIDER if such is not received
after any 24-hour period.
CONTRACT ID #
IS: _____________________________________________________
EVENT DATE
IS: ____________________________
The following
must be completed by the contractee (contract signor, person signing original contract)
or by a person duly authorized by the contractee and binding notice of
such authorization
is
included:
PRINTED NAME: _____________________________________
SIGNATURE:
__________________________________________________
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